Posted:September 07, 2023
Location: Montreal, Canada
Company Overview: This independent investment counsel firm is a reputable financial institution based in Montreal. With a focus on investment advisory services, the firm provides strategic financial planning, asset management, and wealth preservation solutions to its clients. The COO will play a crucial role in managing all non-advisory functions within the firm, ensuring operational efficiency, regulatory compliance along with the Chief Compliance Officer, and effective utilization of resources.
Job Summary: The Chief Operating Officer (COO) will oversee and lead all non-advisory functions of the private investment counsel firm. Reporting directly to the President, the COO will be responsible for the efficient and effective management of operations, technology, finance/accounting, and compliance along with the Chief Compliance Officer. The COO will collaborate with internal stakeholders to streamline processes, optimize resource allocation, and drive the firm’s growth objectives.
Responsibilities:
1. Operations Management:
• Develop and implement operational strategies to enhance efficiency, scalability, and quality of services.
• Oversee day-to-day operational activities, including trade settlements, portfolio administration, and client onboarding processes.
• Collaborate with various teams to ensure seamless coordination and integration across departments.
• Identify areas for process improvement and implement best practices to streamline operations.
2. Technology Management:
• Provide strategic direction for technology initiatives and systems to support the firm’s operations.
• Evaluate and implement technology solutions to enhance productivity, security, and client experience.
• Oversee IT infrastructure, cybersecurity, data management, and disaster recovery plans.
• Foster innovation by staying updated on industry trends and emerging technologies.
3. Finance and Accounting:
• Manage financial operations, including budgeting, forecasting, financial reporting, and analysis.
• Ensure compliance with accounting standards, regulations, and internal policies.
• Implement robust financial controls and risk management frameworks.
• Collaborate with external auditors and tax advisors to ensure accurate financial reporting.
4. Compliance and Risk Management (along with the Chief Compliance Officer):
• Develop and maintain a comprehensive compliance program to meet regulatory requirements.
• Monitor and assess regulatory changes and implement necessary adjustments.
• Establish internal policies and procedures to mitigate risks and maintain compliance.
• Conduct regular compliance audits and train employees on compliance-related matters.
5. Team Leadership:
• Build and lead a high-performing team, providing mentorship and guidance to team members.
• Foster a culture of collaboration, innovation, and continuous improvement.
• Set clear performance expectations, monitor progress, and provide constructive feedback.
• Develop talent within the team, identifying training and development opportunities.
Qualifications:
• Bachelor’s degree in finance, business administration, or a related field. Advanced degree (MBA, CFA, or equivalent) preferred.
• Proven experience (10+ years) in a senior leadership role within the financial services industry, preferably in investment management or wealth management.
• Strong understanding of investment operations, technology infrastructure, finance, and compliance.
• In-depth knowledge of relevant regulations and industry standards (e.g., IIROC, MFDA, CIRO, AMF, OSC, SEC, AML).
• Demonstrated ability to drive operational excellence, process optimization, and change management.
• Excellent leadership skills, with the ability to inspire and motivate cross-functional teams.
• Exceptional communication and interpersonal skills to effectively collaborate with internal and external stakeholders.
• Strong analytical and problem-solving abilities, with a strategic mindset.
• Ability to thrive in a fast-paced, dynamic environment and adapt to changing priorities. • Bilingual (English and French)