Chief Operating Officer (COO)

Location: Montreal, Canada

Company Overview: This independent investment counsel firm is a reputable financial institution based in Montreal. With a focus on investment advisory services, the firm provides strategic financial planning, asset management, and wealth preservation solutions to its clients. The COO will play a crucial role in managing all non-advisory functions within the firm, ensuring operational efficiency, regulatory compliance along with the Chief Compliance Officer, and effective utilization of resources.

Job Summary: The Chief Operating Officer (COO) will oversee and lead all non-advisory functions of the private investment counsel firm. Reporting directly to the President, the COO will be responsible for the efficient and effective management of operations, technology, finance/accounting, and compliance along with the Chief Compliance Officer. The COO will collaborate with internal stakeholders to streamline processes, optimize resource allocation, and drive the firm’s growth objectives.

Responsibilities:

1. Operations Management:

• Develop and implement operational strategies to enhance efficiency, scalability, and quality of services.

• Oversee day-to-day operational activities, including trade settlements, portfolio administration, and client onboarding processes.

• Collaborate with various teams to ensure seamless coordination and integration across departments.

• Identify areas for process improvement and implement best practices to streamline operations.

2. Technology Management:

• Provide strategic direction for technology initiatives and systems to support the firm’s operations.

• Evaluate and implement technology solutions to enhance productivity, security, and client experience.

• Oversee IT infrastructure, cybersecurity, data management, and disaster recovery plans.

• Foster innovation by staying updated on industry trends and emerging technologies.

3. Finance and Accounting:

• Manage financial operations, including budgeting, forecasting, financial reporting, and analysis.

• Ensure compliance with accounting standards, regulations, and internal policies.

• Implement robust financial controls and risk management frameworks.

• Collaborate with external auditors and tax advisors to ensure accurate financial reporting.

4. Compliance and Risk Management (along with the Chief Compliance Officer):

• Develop and maintain a comprehensive compliance program to meet regulatory requirements.

• Monitor and assess regulatory changes and implement necessary adjustments.

• Establish internal policies and procedures to mitigate risks and maintain compliance.

• Conduct regular compliance audits and train employees on compliance-related matters.

5. Team Leadership:

• Build and lead a high-performing team, providing mentorship and guidance to team members.

• Foster a culture of collaboration, innovation, and continuous improvement.

• Set clear performance expectations, monitor progress, and provide constructive feedback.

• Develop talent within the team, identifying training and development opportunities.

Qualifications:

• Bachelor’s degree in finance, business administration, or a related field. Advanced degree (MBA, CFA, or equivalent) preferred.

• Proven experience (10+ years) in a senior leadership role within the financial services industry, preferably in investment management or wealth management.

• Strong understanding of investment operations, technology infrastructure, finance, and compliance.

• In-depth knowledge of relevant regulations and industry standards (e.g., IIROC, MFDA, CIRO, AMF, OSC, SEC, AML).

• Demonstrated ability to drive operational excellence, process optimization, and change management.

• Excellent leadership skills, with the ability to inspire and motivate cross-functional teams.

• Exceptional communication and interpersonal skills to effectively collaborate with internal and external stakeholders.

• Strong analytical and problem-solving abilities, with a strategic mindset.

• Ability to thrive in a fast-paced, dynamic environment and adapt to changing priorities. • Bilingual (English and French)