Chief Operating Officer (COO)

Our client, an independent investment counsel firm based in Montreal whom focuses on strategic financial planning, asset management and wealth preservation is hiring their next Chief Operating Officer (COO.)

Company Overview

This independent investment counsel firm is a reputable financial institution based in Montreal. With a focus on investment advisory services, the firm provides strategic financial planning, asset management, and wealth preservation solutions to its clients. The COO will play a crucial role in managing all non-advisory functions within the firm, ensuring operational efficiency, regulatory compliance along with the Chief Compliance Officer, and effective utilization of resources.

Job Summary

The Chief Operating Officer (COO) will oversee and lead all non-advisory functions of the private investment counsel firm. Reporting directly to the President, the COO will be responsible for the efficient and effective management of operations, technology, finance/accounting, and compliance along with the Chief Compliance Officer. The COO will collaborate with internal stakeholders to streamline processes, optimize resource allocation, and drive the firm’s growth objectives.

Responsibilities:

1. Operations Management:

• Develop and implement operational strategies to enhance efficiency, scalability, and quality of services.
• Oversee day-to-day operational activities, including trade settlements, portfolio administration, and client onboarding processes.
• Collaborate with various teams to ensure seamless coordination and integration across departments.
•  Identify areas for process improvement and implement best practices to streamline operations.

2. Technology Management

• Provide strategic direction for technology initiatives and systems to support the firm’s operations.
• Evaluate and implement technology solutions to enhance productivity, security, and client experience.
• Oversee IT infrastructure, cybersecurity, data management, and disaster recovery plans.
• Foster innovation by staying updated on industry trends and emerging technologies.

3. Finance and Accounting

• Manage financial operations, including budgeting, forecasting, financial reporting, and analysis.
• Ensure compliance with accounting standards, regulations, and internal policies.
• Implement robust financial controls and risk management frameworks.
• Collaborate with external auditors and tax advisors to ensure accurate financial reporting.

4. Compliance and Risk Management (along with the Chief Compliance Officer):

• Develop and maintain a comprehensive compliance program to meet regulatory requirements.
• Monitor and assess regulatory changes and implement necessary adjustments.
• Establish internal policies and procedures to mitigate risks and maintain compliance.
• Conduct regular compliance audits and train employees on compliance-related matters.

5. Team Leadership

• Build and lead a high-performing team, providing mentorship and guidance to team members.
• Foster a culture of collaboration, innovation, and continuous improvement.
• Set clear performance expectations, monitor progress, and provide constructive feedback.
• Develop talent within the team, identifying training and development opportunities.

Qualifications

• Bachelor’s degree in finance, business administration, or a related field. Advanced degree (MBA, CFA, or equivalent) preferred.
• Proven experience (10+ years) in a senior leadership role within the financial services industry, preferably in investment management or wealth management.
• Strong understanding of investment operations, technology infrastructure, finance, and compliance.
• In-depth knowledge of relevant regulations and industry standards (e.g., IIROC, MFDA, CIRO, AMF, OSC, SEC, AML).
• Demonstrated ability to drive operational excellence, process optimization, and change management.
• Excellent leadership skills, with the ability to inspire and motivate cross-functional teams.
• Exceptional communication and interpersonal skills to effectively collaborate with internal and external stakeholders.
• Strong analytical and problem-solving abilities, with a strategic mindset.
• Ability to thrive in a fast-paced, dynamic environment and adapt to changing priorities.
• Bilingual (English and French)